Privacy Policy

1. Data Controller

The Data Controller is:

Guardian Alarm Srl
Via Peppino De Filippo 5
80026 Casoria (NA), Italy
VAT No. 10762591211
Email: info@my-gym.cloud

2. Types of data processed

MyGym Manager may process personal data required for the management of gyms, fitness centres, personal training studios and sports associations.

This may include:

• first and last name;
• email address;
• telephone number;
• subscription and payment information;
• access and attendance information;
• fitness and workout information;
• data entered by users in the application's records and forms.

3. Purposes of processing

Personal data may be processed to:

• provide and manage MyGym Manager features;
• manage members, subscriptions, payments, classes and trainers;
• manage workout plans, progress and fitness activities;
• provide technical assistance and support;
• respond to requests submitted through the website;
• comply with administrative, accounting and legal obligations;
• ensure the security, operation and integrity of the service.

4. Legal basis

Depending on the circumstances, processing is based on the performance of a contract or pre-contractual measures, compliance with legal obligations, the data subject's consent where required, and the Controller's legitimate interest in ensuring the security and proper operation of the service.

5. Processing methods

Personal data is processed using IT and electronic systems with appropriate technical and organisational measures designed to protect it against unauthorised access, loss, destruction or improper disclosure.

6. Data retention

Personal data is retained for the period necessary to achieve the purposes for which it was collected and, where applicable, for the periods required by applicable law.

7. Data recipients

Data may be processed by authorised personnel and by providers of technical, IT, hosting, support or payment services that, where applicable, act as data processors.

Personal data is not publicly disclosed unless required by law.

8. International data transfers

If service providers process personal data outside the European Economic Area, any transfer will take place in accordance with the safeguards required by the GDPR.

9. Health and fitness information

MyGym Manager may allow the recording of information relating to physical activity, body measurements, workouts and fitness progress.

This information is used solely to provide the features requested by the user and is not used for advertising purposes.

10. Payments and purchases

Information relating to purchases, subscriptions or payments may be processed to manage the service and its related features.

Where payments are made through external platforms, the relevant information may be processed directly by the payment service provider in accordance with its own privacy policy.

11. Data collected through the website

When a user submits the website contact form, MyGym Manager may collect the user's name, gym or business name, email address, telephone number, plan of interest and message.

This data is used solely to respond to the user's request and provide information about MyGym Manager services.

12. Data subject rights

Data subjects may exercise the rights provided for by Articles 15–22 of the GDPR, including:

• access to personal data;
• rectification of inaccurate data;
• erasure where applicable;
• restriction of processing;
• objection to processing;
• data portability, where applicable;
• withdrawal of consent without affecting the lawfulness of processing carried out before withdrawal.

13. How to exercise your rights

To exercise these rights or request information about the processing of personal data, contact: info@my-gym.cloud.

14. Right to lodge a complaint

Data subjects have the right to lodge a complaint with the competent supervisory authority. In Italy, the supervisory authority is the Garante per la protezione dei dati personali.

15. Changes to this Privacy Policy

This Privacy Policy may be updated to reflect regulatory, technical or functional changes to the service.

Last updated: 3 September 2026